Start free

Use cases / Process automation

Streamline your operations with AI-powered automation.

Manual processes drain time and introduce errors. Xano helps you automate the workflows behind your business - everything from data routing to decision-making - using powerful backend logic and AI agents that act on your behalf.

Start free
A workflow Trigger event, schedule or webhook Conditional branch on the data AI step classify, extract, decide Act route data, update systems Every run logged retried on failure permission-checked
Process automation

Backend workflows with triggers, AI steps and a log of every run

Whether you're automating routine tasks or orchestrating complex systems, Xano gives you the control, structure, and intelligence to make it happen - all without relying on fragile scripts or brittle integrations.

  1. 01 · Readable

    Readable logic for complex workflows

    Map real-world processes with branches, loops, and human approvals - without brittle scripts. Build once, reuse across teams, and iterate safely with versioning and rollbacks.

    • Readable steps with reusable functions and error paths
    • Robust debugging capabilities to troubleshoot step-by-step
    • Reuse shared components across teams and workflows
    • Versioned changes with rollbacks to safe states
    Readable logic main path error path rejoins versioned changes, rollback to a safe state
  2. 02 · Triggers

    Trigger-based execution

    Kick off work from events, schedules, or webhooks so operations run exactly when the business needs them.

    • Time-based schedules (cron-like) and SLAs with retries
    • Webhook triggers for SaaS events and internal systems
    • Queue-backed execution for durability and back-pressure
    • Unique request tokens to avoid duplicate processing
    Trigger-based execution schedule (cron) webhook internal event Queue durable runs retries no duplicates
  3. 03 · AI agents

    Built-in AI agents

    Bring LLMs into classification, extraction, and decision steps while you stay firmly in control. Use structured prompts and validations - with human checkpoints where needed - to keep outputs safe and auditable.

    • Invoke any model via HTTP with your own keys
    • Guardrails (tools, limits, validations) to keep outputs safe
    • Structured prompts with variables, functions, and memory
    • Deterministic handoffs between AI steps and human approvals
    AI step any model via HTTP, your own keys guardrails human approval where needed Guardrails tools limits validations structured prompts human handoff
  4. 04 · Integrate

    System integration with APIs

    Move data between tools reliably - without "glue code" scattered across repos. Connectors, pagination, retries, and schema mapping absorb the messy parts so your flows stay robust.

    • Connectors for popular SaaS plus generic HTTP for everything else
    • Pagination, retries, and backoff handled for you
    • Data mapping utilities to translate between schemas
    • Signed requests and IP allow-listing for enterprise endpoints
    No glue code SaaS connector generic HTTP enterprise endpoint Mapping schema to schema pagination retries, backoff signed requests
  5. 05 · Observe

    Secure and observable by default

    Operate with confidence using per-run logs, alerts, and strict permissions. Every execution is traceable for compliance and fast to debug when something goes wrong.

    • Per-run logs with inputs, outputs, and timing
    • Alerting on failures, timeouts, and SLA breaches
    • Environment-scoped secrets and strict RBAC
    • Tamper-evident histories for audits
    Per-run log run what happened status order-sync inputs, outputs logged ok invoice-extract AI step validated ok crm-push timeout, retried retried sla-check SLA breach alert audit-export tamper-evident ok
BELFOR

How BELFOR used automation to raise their NPS by 30%

BELFOR, a global leader in disaster recovery, replaced an inefficient, license-bound task tool with a custom Xano-powered task management system built in just three months. The new platform automated previously manual workflows - digitizing paperwork, consolidating emails and spreadsheets, and centralizing task tracking with real-time dashboards.

Read the BELFOR case study

  • Built in 3 months: A five-person team delivered the fully functional system on Xano.

  • Workflow automation: Paper files, emails, and spreadsheets became a centralized, automated task engine.

  • Enterprise-grade security & integrations: Xano met strict platform requirements and earned SINAPPS certification.

  • 30% NPS uplift: Improved efficiency and transparency helped BELFOR win more work and elevate customer satisfaction.

AI builds software. Xano makes it trustworthy.

Build your backend in TypeScript with AI. Your coding agent writes it with the Xano SDK, you run it on the Xano Engine on your machine, then deploy it to Xano.

Start free Talk to sales
Other stations

Explore other use cases

AI agents

Build and deploy intelligent agents with memory, tool use, and runtime control; all running securely in your backend.

Secure integrations

Unify data across tools and systems with a single, governed API built for control and security.

Customer applications

Deliver secure, scalable experiences through a single API that connects to any frontend.

AI-powered apps

Add reasoning and automation with agent workflows and expose your backend to AI through Xano’s MCP Server.

Legacy modernization

Modernize a legacy codebase one domain at a time, behind modern APIs, while the old system keeps running.